DropOff and Deposit services

These services let you easily and securely exchange files with staff, students and people external to the University.

The DropOff service is useful when your file is too big to send as an email attachment.

The Deposit service provides a way for students to securely submit files to tutors. These files may be too big to submit via the VLE, or contain sensitive information which cannot be stored on an external system.

Key features

• Supports files up to 128GB in size, or 256GB for the entire submission.
• Use the “Drop-off” feature to upload files and send an email notification to your recipient.
• Use the “Pick-up” feature to download files submitted for you by someone else.
• Use the “Request a Drop-off” feature to ask someone else to send you some files. This feature is only available to University staff and students.

Additional information

Comparison between DropOff and Deposit services

	DropOff service	Deposit service
When to use	When you need to send a file to someone else, but it’s too big to send as an email attachment.	If you’re a student and you need to securely submit files to your tutors. It can be used for large file submissions that are too big for the VLE, or contain sensitive information which cannot be stored on an external system.
How long are files kept for?	14 days	100 days
Are files backed up?	No	Yes
Maximum file size	128GB per file, 256GB per drop-off	128GB per file, 256GB per drop-off

Sensitive data

Although this service provides a secure way to transfer standard files between users, if your data is sensitive, you should still consider encrypting the file or adding a digital signature as appropriate:

• Encrypting files before your share them with others
• Protecting your information checklist
• Guidance on classifying your information